Productivity tools for small businesses

Productivity Tools for Small Businesses

10 Productivity Tools for Small Businesses

Running a small business can feel like navigating through a storm in this fast-paced world. The COVID-19 period shaped the small business landscape, transforming business owners’ outlook toward the industry. While some businesses barely survived the pandemic, many had to entirely shift to a remote mode of work. This was made easier by using the right productivity tools for small businesses

Productivity tools are your simple hack for mass efficiency. These software solutions streamline everything from projects to teamwork, letting you automate tasks. This article dives into 10 of the hottest productivity tools for small businesses.

What Are Productivity Tools?

In today’s business world, efficiency is key. It isn’t just about getting things done, it’s about getting them done smartly. Productivity tools for small businesses step up the game by simplifying tasks and keeping everything organized. It automates repetitive work, lets you see project progress in clear charts, and allows you to function effectively. This creates an efficient work environment where your business can truly thrive.

Productivity Tools for Small Businesses

Following are the 10 productivity tools for small businesses:


Struggling to create engaging content and constantly missing deadlines? Simplified is your answer, which can take content creation to great places. 

This all-in-one platform streamlines the entire process of content creation. Build beautiful social media posts, LinkedIn covers, and even websites with their library of pre-made templates. Moreover, if you’re out of ideas, Simplified AI can give life to your crafty visions and help you overcome writer’s block.

Simplified even promotes teamwork with a central workplace for easy collaboration. And the best part is that their free version gives access to all these amazing features! So, wait no more and sign up for it today. 


Evernote is your digital companion that acts like a second brain, keeping track of your projects, ideas, and important details. It’s a great tool to enhance business productivity.

It is the central hub for all your notes, documents, and images. With the Evernote Web clipper extension, you can finely clip snippets directly from the browser and move them for your work purposes to the Evernote notebook. This keeps all your information neatly organized. 

With Evernote, keep your creative thoughts jotted down, wherever you go. 


Recruiting team members can seem to be a never-ending chore. Posting jobs on tons of websites, sorting through piles of applications, and scheduling a lot of interviews, can all get draining for you. That’s where Betterteam comes in, to make your job posting task much hassle-free.

Betterteam lets you post your job openings on over 100 popular job boards in just a few minutes. It not only saves you time and effort but also gives you a wider reach, getting you qualified candidates from all across the globe. Hence, this handy tool helps you hire a great team of people to help your business flourish.


Slack is all that you need to turbo-boost your team’s communication efficiently. This is a must-have productivity tool for small businesses, specifically designed for team use.

Slack replaces endless email chains with instant messaging, keeping your team well-connected and updated. It creates organized channels for specific projects and keeps your business discussions, files, and documents, all in one central location. 

Slack is your virtual headquarters, the perfect tool to ensure that information flows freely.


Asana is accepted worldwide as it comes in handy for small business owners who work with 10-15 workers. It is a collaborative champion that promotes effortless teamwork and boosts engagement, much needed for entrepreneurs

A user-friendly interface empowers individuals and teams to manage projects in a more precise manner. It is a SaaS program (Software as a Service), meaning it is accessible from any device with an internet connection, so you can have it all on the go.

It keeps your team in sync, celebrating daily wins to keep them energized and productive. With clear deadlines, reminders, and notifications, you’ll never miss a beat. This proves Asana is the perfect management and productivity tool for small businesses.


The only solution to the worry of a constant stream of tasks is a well-oriented project management tool. Trello provides instant clarity and keeps everyone organized and accessible within range. According to a TechValidate survey, Trello delivers value to businesses within a month of purchase.

With Trello, you can assign tasks to specific team members, set due dates, and add detailed descriptions to cards. It makes work easier and brings your projects to life with boards, lists, and cards. 

It creates a well-linked collaborative circle and keeps your team on the same page, which moves your business towards bigger goals. With the use of such productivity tools for small businesses, their growth multiplies.

Google Workspace

Google Workspace, formerly known as G Suite, is a great tool for bringing your business world together. Due to the vast platform options on Google Workspace, it has proved to be a great productivity tool for small businesses that can’t afford to opt for personalized apps and tools. 

Gmail lets you manage emails in one place with ease, Google Calendar helps with planning efficiently and keeping track of time, whereas Google Drive keeps all your data safely stored. With Google Docs, Sheets, and Slides, your team can work together on documents, spreadsheets, and presentations, and it’s no different than working in real-time.

No matter where everyone is allocated, Google Workspace keeps them connected and productive, running your business smoothly.

Hubspot CRM

HubSpot CRM is the perfect free customer relationship tool. It centralizes customer interactions, contacts, and communication in one place. 

With HubSpot CRM, you can track emails, send targeted follow-ups, and engage with website visitors directly via live chat. This accelerates sales conversations, serving as an amazing productivity tool for small businesses.

In short, it offers a comprehensive suite of tools to transform your sales strategy, which helps you close more deals and build stronger customer relationships. 


If you feel like your business tasks are getting out of control, well take a minute to pause and choose ProofHub. ProofHub can be your project management and team collaboration hero. 

ProofHub centralizes everything, giving you a single platform to manage all your tasks and projects. With ProofHub, you can delegate tasks efficiently, consider individual workloads, and even assign tasks to multiple team members for complete transparency.

ProofHub also gives you real-time project insights, so you can see how things are going and can adjust resources accordingly. This precise control over work is why it’s included among the best productivity tools for small businesses. 


Hootsuite stands out among the productivity tools for small businesses that use social media management. With this tool, you can schedule posts and keep track of your brand mentions. It also analyzes how your social media efforts are performing and lets you juggle these accounts efficiently.  

Hootsuite organizes your social media presence and gets the most out of your marketing strategy. It even helps you find great content to share and improves your social media game. In this online world, this tool is the best way to up your socials and stay in the market. 

Final Words

The wise selection of the right productivity tools for small businesses, helps businesses flourish even in this era of intense competition. Remember, business thrives on efficiency, for which you need to incorporate these tools. 

When deciding on these tools, consider all factors, such as ease, cost, reliability, etc. These tools have strengths but share the common goal of exponential growth for your business.